Click on the words in the chart below for more information on any step or scroll down for additional details.
Steps in the grant proposal lifecycle:
- Find funding sources.
- Write the proposal and prepare the budget.
- Complete the transmittal and obtain institutional approvals.
- Submit proposal to pre-award offices for review.
- Submit proposal to funding source/agency.
- Receive the award notification: When an award is received, the pre-award office will establish an account for the project. You are responsible for reading your award notice and understanding any restrictions on the use of the funds. We recommend that you meet regularly with your departmental administrator to review all charges made to the project and to assure that all corrections (cost transfers) are made promptly.
- 6a. Revise and reapply: If your proposal is not selected for funding, you are encouraged to read the reviewers’ comments and resubmit your proposal. Contact your program officer — they can offer insight on the review and help you revise your application. Be aware that sponsors may limit the number of times you can resubmit your proposal.
- Do the work and manage the award:
- Contact your pre-award office if you need sub-awards to be written to other institutions on your project.
- Possible inventions must be promptly reported to the Office of Technology Transfer.
- Cost-sharing is subject to the same rules as sponsors' money, and must be accounted for in a similar manner. An additional account will be established and must be used to track any required cost-sharing.
- Charges to grants must benefit the award charged. For example, it is not appropriate to average the costs of research supplies across all of a principal investigator's grants, regardless of how the supplies are used. Costs charged to a sponsored project must be necessary, reasonable and allowable. The University is audited on whether it treats similar costs in consistent ways across the institution. Administrative costs, office supplies, or telephone equipment, which are included in our indirect cost base, cannot be charged directly except with non-federal sponsors.
- Close out the award.