Proposal Development


Our office supports “complex initiatives”, defined as multi-investigator, team-based projects, such as NIH P01, P20, P30, P50, NSF ERC, STC and other team-based initiatives.
Some general considerations can be found here:

P01 Guidelines

P20 Guidelines

P30 Guidelines

P50 Guidelines


Please note that these are guidelines only. A thorough review of the specific PAR/RFA will be required to determine individual requirements.

If you do not have time to manage the proposal development, our office can help!
We will assist with

  • Generating distributing responsibilities
  • Developing a project timeline, and follow up with team members on upcoming action items
  • Setting up and coordinating team meetings
  • Generate tools for file sharing and interactions
  • Provide outline of FOA requirements
  • Provide strategic/scientific and technical input into conceptual development of proposal content
  • Support internal review


Find Internal Funding Opportunities

Information on Limited Submissions

Find information on Early Career/New Investigator Opportunities
Find Information on NSF Career Development Awards

Find federally funded grants at the Federal RePORTER

Matchmaker is a query interface that allows users to submit their abstracts and obtain information on similar projects that were funded by the NIH. This information can be used to identify funding opportunities, and most common Study Sections that review these opportunities. Utilize this tool to plan for your future grant applications and to determine how projects fit within the NIH funding portfolio.

Find Corporation & Foundation Sponsors.

Access our Grant Calendar with examples of recent funding opportunities



New NIH Final Research Performance Progress Reports
For NIH, the Final Research Performance Progress Report (F-RPPR) will replace the Final Progress Report (FPR) for closeout effective January 1, 2017. On or after that date, NIH will no longer accept FPRs. Generally, the format will be the same as the current interim/annual RPPR, making it easier for recipients to navigate through the F-RPPR based on familiarity with the existing format of the annual RPPR.

Information on the Final Progress Report can be found here.

New NIH Changes to Instructions, Forms and Policies:

A. New Biosketch Format
More information at NOT-OD-15-032
5 page limit (from previously 4 pages)
Add Scientific Accomplishments (max 5)
Link to publications (must be a government website, like myncbi)

B. Rigor and Transparency: Reviewers will be asked about “rigor” and “transparency” of application
More information at NOT-OD-16-011 and NOT-OD-16-012

Four areas of focus:
1. Scientific Premise for the proposed research
2. Rigorous experimental design, for reproducibility
3. Consideration of relevant biological variables
4. Authentication of key biological and/or chemical resources (new form)

New Instructions:
More information in NOT-OD-16-011
“Describe the scientific premise for the proposed project, including consideration of the strengths and weaknesses of published research or preliminary data crucial to the support of your application.”
New review criteria: “Is there a strong scientific premise for the project?”

“Describe the experimental design and methods proposed and how they will achieve robust and unbiased results.”
New review criteria: “Have the investigators presented strategies to ensure a robust and unbiased approach, as appropriate for the work proposed?

“Explain how relevant biological variables, such as sex, are factored into research designs and analyses for studies in vertebrate animals and humans….”; more information at NOT-OD-15-102
New review criteria: “Have the investigators presented adequate plans to address relevant biological variables, such as sex, for studies in vertebrate animals or human subjects?”

New Attachment: Authentication of Key Biological and/or Chemical Resources:
More information in NOT-OD-16-011
“Briefly describe methods to ensure the identity and validity of key biological and/or chemical resources used in the proposed studies.
Key biological and/or chemical resources may or may not be generated with NIH funds and:
1) may differ from laboratory to laboratory or over time;
2) may have qualities and/or qualifications that could influence the research data; and
3) are integral to the proposed research.
These include, but are not limited to, cell lines, specialty chemicals, antibodies, and other biologics.”
New review criteria: “For projects involving key biological and/or chemical resources, reviewers will comment on the brief plans proposed for identifying and ensuring the validity of those resources.”

Applications with due dates January 25, 2016 – May 24, 2016: use FORMS-C
Applications with due dates on/after May 25, 2016: use FORMS-D

C. Vertebrate Animals: updated criteria to be addressed, elimination of “description of veterinary care” and “justification of number of animals”
More information at NOT-OD-16-006
Changes include:

  • Description of veterinary care no longer required
  • Justification for the number of animals has been eliminated
  • A description of the method of euthanasia is required only if the method is not consistent with AVMA guidelines.
    Requirements include:
  • Description of Procedures. Provide a concise description of the proposed procedures to be used that involve vertebrate animals in the work outlined in the application or proposal. Identify the species, strains, ages, sex and total number of animals by species to be used in the proposed work. If dogs or cats are proposed, provide the source of the animals.
  • Justifications. Provide justification that the species are appropriate for the proposed research. Explain why the research goals cannot be accomplished using an alternative model (e.g., computational, human, invertebrate, in vitro).
  • Minimization of Pain and Distress. Describe the interventions including analgesia, anesthesia, sedation, palliative care and humane endpoints to minimize discomfort, distress, pain and injury.
  • Euthanasia. State whether the method of euthanasia is consistent with the recommendations of the American Veterinary Medical Association (AVMA) Guidelines for the Euthanasia of Animals. If not, describe the method and provide a scientific justification.

D. New Font guidelines:

  • Font size: must be 11 points or larger (smaller text in figures, graphs, diagrams and charts is acceptable as long as it is legible when the page is viewed at 100%)
  • Type density: must be no more than 15 characters per linear inch (including characters and spaces)
  • Line spacing: must be no more than six lines per vertical inch
  • Text Color: must be black (color text in figures, graphs, diagrams, charts, tables, footnotes and headings is acceptable as long as it is legible)
    Since some PDF converters may reduce font size, it is important to confirm that the final PDF document complies with the font requirements.
    The following fonts are recommended, although other fonts (both serif and non-serif) are acceptable if they meet the above requirements.
    Arial, Garamond, Georgia, Helvetica, Palatino Linotype, Times New Roman, Verdana

E. Definition of Child:
More information at NOT-OD-16-010

  • redefined as individuals under 18 years (instead of under 21 years).

F. Research Training
More information at NOT-OD-16-007

  • Reducing the number of tables from 12 to 8
  • Minimizing the reporting of individual-level information
  • Extending the tracking of trainee outcomes from 10 to 15 years

G. Changes in post-award reporting: changes to applications (above) translate to reporting requirements
More information at NOT-OD-16-005


  • NIH grant funding
  • Direct link to R01 solicitation
  • Direct link to R21 solicitation
  • Examples of R01, R21, R33, and R41/43/44 grants with annotations from NIH staff and summary statements (from the National Institute of Allergy and Infectious Diseases (NIAID))


What is new in the New Biosketch:
1. Personal Statement
2. Position and Honors
3. Contributions to Science
4. Research Support

Contributions to Science

  • Briefly describe up to five of your most significant contributions to science, including historical background, how it affected the progress of science, and your specific role.
  • Each contribution should not exceed half a page, including figures and citations.
  • Each contribution can contain up to four relevant, peer-reviewed publications or other research products (videos, patents, databases, etc.)

SciENcv is an electronic system to assemble biographical data for anyone applying for and receiving funding from federal agencies. An online professional profile will be created that can be shared with others. Information, such as education, employment, research activities, grant information, publications, honors/awards, and other professional activities can be included.
SciENcv can be accessed via My NCBI here.
How to access SciENcv?

  • Create an NCBI account
  • Go to “My NCBI
  • Select “Click here to create a new CV” under “SciENcv”.

A quick overview of its functions is found here.
A brief webinar on how to use this tool can be found here.


Find funded NIH applications at the NIH RePORTER.


NSF funding opportunities

Research Trends: NSF 2017 Congressional Budget request



Unlike NIH and NSF who are basic research programs with relatively stable agendas, other federal sponsors are heavily dependent on Congress, their agendas can change rapidly, and they are more affected by changes in political leadership.
Below are some examples of other federal funding agencies:

Department of Defense

Department of Energy

Department of Education

Other funders can be found below:

USDA grants

List of federal agencies

Environmental Protection Agency

National Aeronautics and Space Administration

National Endowment for the HumanitiesRSS feed


NSF/NIH Grant Writing Workshop


Writing a Grant 101NORDP website

Guide for Writing a Funding Proposal- by S. Joseph Levine, Ph.D.

Tools and Tips from AAAS


Disclosure: Please note that this Proposal Repository contains potentially confidential and proprietary information. By accessing the Proposal Repository, you agree that this Repository is intended only for approved individuals at the University of Miami, Florida, and that you will not copy, cut, paste or share the proposals herein with any other party.

Use: Please note that the examples posted herein are NOT templates for your grant applications, but only examples of funded proposals; these do not propose to be a means to demonstrate what might be responsive or receive funding by the agency at present time.


Access a Research Checklist for your immediate needs.